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The
Library Reserve service gives faculty the opportunity to supplement
their required course materials. Do not use reserve readings as
the only assigned materials for a course or substitute them for
an anthology. Also, remember not to use copying to create,
replace, or substitute a work. Cochran Library can only process
reserve requests that do not knowingly involve a violation
of copyright law.
Placing
a photocopied reading on Reserve the first time
When you place
a reading on Reserve the first time, Cochran Library presumes the
reading meets the requirements of brevity, cumulative effect, and
spontaneity. Brevity
means your copies should not constitute a substantial portion of
the total work. See specific examples under compliant
items.Cumulative
effect means copies should not have a detrimental effect on the
market.
You should avoid:
- copying an
item for more than one course in the school.
- copying more
than one work from the same author.
- making more
than three copies from the same collective work or periodical
volume during one class term.
- having more
than nine uses of this type of copies for one course during one
class term.
Spontaneity
means you lack adequate time between the decision to use a work
and the time needed to gain permission for its scheduled use.
Re-using material cannot be considered spontaneous. Reserve requests
and/or material that must be read over a weekend should be submitted
to the library no later than 5:00 p.m. on Thursday!
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Re-using
a reserve reading for successive semesters
Normally, you
need permission from the copyright owner to re-use a reading on
Reserve. For instance, re-using materials within 5 years of its
original use requires obtaining permission.
If you cannot
obtain copyright permission at a reasonable cost, you may :
- when possible,
refer students to an online, full-text copy in the Library's databases,
i.e.FirstSearch,
JSTOR,
Factiva,
Project
Muse, Net
Library, Lexis
Nexis, etc.
- ask your
library liaison
to purchase the book for the library.
- place personally
owned materials (books, journals) on Reserve.
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Examples
of copyright compliant items
Items you may
place on Reserve:
- Books - You
may place an entire book on Reserve or a photocopy of a complete
chapter, poem, story or essay from a collected work if it does
not constitute a substantial portion of the total work.
- CDs
- You may place the original item, but no copies, on Reserve.
- Journals
& Newspapers - You may place a photocopy of one article,
poem, story or essay from a single issue, per journal title, on
Reserve.
- Illustrations
- You may place one chart, graph, diagram, cartoon or picture
per book or periodical issue on Reserve.
- Personally
owned materials - You may place personally owned materials on
Reserve for up to one year.
- Public Domain
works - You may reproduce works in the public domain without
restriction. Works created before 1923 or published without a
copyright notice from 1923 - 1977 are in the public domain. See
also When Works
Pass Into The Public Domain. Copyright renewals were required
only until 1992 and that covered works published between 1923
and 1964. If the renewal was done after 1978, the records are
electronic and are available at the Copyright
Office's website. If earlier, there are manual records at
the Copyright Office which they will search for you for a charge.
- Software
- The license rights must be verified before you place software
on Reserve.
- Videotapes
and off-air recordings - You may place the original item, but
no copies, on Reserve. You may place off-air recordings on Reserve
if you have permission from the copyright holder or:
- the program,
when broadcast, could be picked up by a non-cable television
set (using "rabbit ear" antenna) at the time of
recording. Programs from cable sources, such as HBO, A&E,
etc., are not considered "off-air" and must be licensed.
- the period
of Reserve does not exceed 10 "school days" past
the recording date.
Examples of
non-compliant items
- Consumables
are works that are consumed in the classroom, such as standardized
tests, exercises, and workbooks. These normally require permission
from the copyright owner because photocopies violate Fair
Use.
- Coursepack
copyright permissions are granted to a specific professor teaching
a specific course at a particular institution and permission is
not transferable to the Library.
- Sweet Briar
College Library journals and reference materials are already non-circulating
items so placing them on Reserve is redundant.
- Materials
from libraries other than Sweet Briar College's are impermissible.
For example, materials obtained via Interlibrary Loan may not
be placed on Reserve.
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